Ethics Policy

My Charity Management (MYCM) is committed to the highest standards of ethics and integrity in all aspects of our work. As a consultancy and service provider to charities, churches, NGOs, and non-profit organisations, we understand the importance of transparency, fairness, and professional conduct. MYCM is owned and operated by Outsourced Professional Directors Limited and operates from Ability House, 121 Brooker Road, Waltham Abbey, EN9 1JH, England.

Our online presence at https://mycharitymanagement.com provides information about our services and policies. Any ethical concerns or enquiries may be directed to us via email at info@mycharitymanagement.com or by telephone at +44 208 145 3355.

1. Purpose and Commitment

This policy affirms MYCM’s dedication to ethical behaviour in all internal operations and external engagements. Our clients, partners, staff, and the wider community trust us to act responsibly and by the law, industry standards, and our values.

2. Core Ethical Principles

Integrity and Honesty

We operate truthfully, uphold promises, and communicate openly. Trust is central to every relationship we manage.

Accountability and Transparency

We are accountable for our actions and decisions. We provide clear information to clients and stakeholders and welcome scrutiny of our practices.

Professionalism

We uphold high professional standards in all service delivery, including consulting, training, and outsourced support.

Fairness and Respect

MYCM maintains a working environment and client relationship model built on mutual respect, inclusion, and non-discrimination.

Confidentiality and Privacy

We protect all client data and confidential information by data protection laws and best practices.

Social and Legal Responsibility

We are committed to ethical practices that support human rights, environmental sustainability, anti-corruption, and lawful conduct.

3. Responsibilities of Our People

Staff and Contractors

All team members are expected to model ethical behaviour, avoid conflicts of interest, and report any unethical or unlawful activity.

Leadership and Directors

MYCM leaders set the tone for ethical conduct and are responsible for fostering an ethical culture and ensuring accountability.

Clients, Partners, and Suppliers

We work only with those who share our values and commitment to ethical business practices. Unethical conduct by any associated party is not tolerated.

4. Conflicts of Interest

Employees and stakeholders must avoid activities or relationships that could compromise professional judgment. Any potential conflicts must be declared and addressed by our internal governance procedures.

5. Compliance and Lawfulness

MYCM complies with all applicable laws and regulations, including those related to anti-money laundering, modern slavery, charity governance, equality, employment, and data protection.

6. Ethical Decision-Making

To guide ethical decision-making, individuals should:

• Reflect on the potential consequences of actions.

• Consider whether the decision aligns with MYCM values.

• Seek guidance from managers or directors if uncertain.

• Report any suspected ethical breach promptly and responsibly.

7. Reporting Concerns

If you have ethical concerns or believe a breach of this policy has occurred, please contact MYCM via:

• Email: info@mycharitymanagement.com

• Telephone: +44 208 145 3355

All reports are treated confidentially and sensitively. MYCM has a zero-tolerance approach to retaliation against whistleblowers or complainants acting in good faith.

8. Policy Review

This Ethics Policy is reviewed annually to ensure its relevance, effectiveness, and alignment with best practice and regulatory changes.

Last Reviewed: July 2025
Policy Owner: Outsourced Professional Directors Limited