Anti-Money Laundering (AML) Policy

My Charity Management (MYCM)
Owned and Operated by Outsourced Professional Directors Limited

1. Introduction

This Anti-Money Laundering (AML) Policy sets out the approach of My Charity Management (MYCM) to preventing the use of our services for money laundering, terrorist financing, and other financial crimes. MYCM is committed to the highest standards of integrity, transparency, and compliance with all applicable UK legislation, including the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017, and guidance provided by HM Treasury and the Financial Conduct Authority (FCA).

MYCM operates under the legal entity Outsourced Professional Directors Limited, headquartered at:
Ability House, 121 Brooker Road, Waltham Abbey, EN9 1JH, England
Website: https://mycharitymanagement.com
Email: info@mycharitymanagement.com
Telephone: +44 208 145 3355

2. Policy Statement

MYCM does not tolerate money laundering or the facilitation of money laundering. We are fully committed to:

Preventing the misuse of our services for illegal financial activity.
Implementing effective systems and controls to detect and deter suspicious activities.
Maintaining the integrity of our operations and protecting our clients, donors, and beneficiaries.

3. Scope

This policy applies to:

All MYCM employees, contractors, consultants, and agents.
All services are provided under MYCM, including financial outsourcing, training, compliance consultancy, and donor management.

4. Risk-Based Approach

MYCM applies a risk-based approach (RBA) to AML compliance. This means:

Assessing the level of risk presented by each client or partner.
Undertaking enhanced due diligence where higher risks are identified.
Regularly reviewing the effectiveness of controls based on emerging threats and typologies.

5. Customer Due Diligence (CDD)

Before establishing any business relationship, MYCM will:

Identify and verify the identity of all clients, charities, or organisations.
Obtain and validate details of beneficial ownership and source of funds.
Keep records of identity documents, contracts, and payment history for a minimum of five years.

6. Suspicious Activity Reporting (SAR)

MYCM staff are trained to recognise suspicious transactions or behaviour. Any suspicion must be reported immediately to the Nominated Officer (Money Laundering Reporting Officer - MLRO), who will determine whether a Suspicious Activity Report (SAR) should be filed with the National Crime Agency (NCA).

7. Training and Awareness

All MYCM staff and associates undergo regular AML training to ensure they understand:

The signs of potential money laundering.
The responsibilities placed upon them.
How to report suspicions confidentially and promptly.

8. Record-Keeping

We retain all relevant documentation related to CDD, transactions, and SARs for at least five years in accordance with legal requirements. These records are securely stored and accessible only to authorised personnel.

9. Monitoring and Review

The AML Policy is subject to regular review to ensure compliance with evolving laws, risks, and business operations. Revisions will be approved by the board of Outsourced Professional Directors Limited, the parent entity of MYCM.

10. Contact and Compliance Oversight

All queries regarding this policy should be directed to:
AML Compliance Officer
My Charity Management (MYCM)
Email: info@mycharitymanagement.com
Tel: +44 208 145 3355

By using MYCM’s services or engaging in any of our programmes, clients and partners acknowledge their understanding and acceptance of our Anti-Money Laundering policy.

© My Charity Management (MYCM) | A service of Outsourced Professional Directors Limited
Website: https://mycharitymanagement.com