Data Protection Policy

My Charity Management (MYCM)
Owned and Operated by Outsourced Professional Directors Limited

1. Introduction

At My Charity Management (MYCM), we are committed to protecting and respecting your privacy. This Data Protection Policy explains how we collect, use, and safeguard personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and other applicable data protection laws.

MYCM is owned and operated by Outsourced Professional Directors Limited, with our office at:
Ability House, 121 Brooker Road, Waltham Abbey, EN9 1JH, England
For enquiries, please contact us:
Email: info@mycharitymanagement.com
Tel: +44 208 145 3355
Website: https://mycharitymanagement.com

2. Scope

This policy applies to all personal data processed by MYCM, whether in electronic or paper format, and covers data related to our clients, website users, employees, contractors, suppliers, and other stakeholders.

3. Personal Data We Collect

We collect personal data that you voluntarily provide to us, such as:

• Names, addresses, contact details (email, phone numbers)

• Financial information (where applicable)

• Employment and education details

• Any other information relevant to our services or communications

We also collect technical data such as IP addresses and browser types through our website cookies and analytics tools.

4. How We Use Personal Data

MYCM uses personal data to:

• Deliver and manage our charity management services

• Communicate with clients and stakeholders

• Comply with legal and regulatory obligations

• Improve our services and website

• Manage recruitment and employment processes

We will never sell your data to third parties.

5. Legal Basis for Processing

We process personal data based on one or more of the following lawful grounds:

• Consent, where you have given clear permission

• Performance of a contract with you

• Compliance with legal obligations

• Legitimate interests pursued by MYCM, balanced against your rights

6. Data Sharing and Disclosure

MYCM may share personal data with:

• Service providers and partners involved in delivering our services

• Regulatory bodies as required by law

• Professional advisers (e.g., legal, accounting)

All third parties are required to maintain confidentiality and protect your data in line with this policy.

7. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or destruction. Access to personal data is restricted to authorised personnel only.

8. Data Retention

Personal data will be retained only for as long as necessary to fulfil the purposes for which it was collected, including to meet legal or regulatory requirements.

9. Your Rights

Under data protection laws, you have the right to:

• Access your data

• Rectify inaccurate or incomplete data

• Erase data in certain circumstances

• Restrict or object to processing

• Data portability

• Withdraw consent at any time

• Complain with a supervisory authority

To exercise these rights or for any data protection queries, please contact us at:
Email: info@mycharitymanagement.com
Tel: +44 208 145 3355

10. Changes to This Policy

We may update this Data Protection Policy from time to time. We will notify you of significant changes through our website or other communication channels.

11. Contact Us

For questions or concerns about this Data Protection Policy or our data practices, please contact:

My Charity Management (MYCM)
Ability House, 121 Brooker Road, Waltham Abbey, EN9 1JH, England
Email: info@mycharitymanagement.com
Tel: +44 208 145 3355
Website: https://mycharitymanagement.com

Last Updated: July 2025
© My Charity Management (MYCM) | A service of Outsourced Professional Directors Limited